Electronic Data Collection and Transfer

Ion / IWS is part of South Staffordshire Plc and as such has access to an extensive I.T. Department. This has allowed us to develop a system that will capture data on hand held devices (PDA’s) from which it is transmitted into a host database.

We have created a SQL database that is securely hosted at our Green Lane offices in Walsall. Information on this database is populated and updated by our operatives equipped with hand held PDA’s which communicate via the mobile phone network.

Ion / IWS operatives complete work at site and enter test data onto the hand held PDA. Upon completion of the data entry, the report is transmitted via the mobile phone network into the host database and reports are compiled automatically.

All reports are assigned to a supervisor who initially checks through the data and ensures that any exceptions are taken to a summary report before authorisation. Once authorised the report is made live on the database and can be viewed by the client via the Ion website.

Some of the Advantages and Benefits of Online Report Tracker

• The system has been developed and is owned wholly by IWS.
  No licensing or upgrade charges are incurred by the client
  
  
• Reports are available within hours of works being completed at site
  Allowing the Client to react quickly to hazardous or costly situations
  
  
• Allows for “reporting by exception” ; which means the thousands of results that are collected in the course of the site visits are automatically filtered by the system to produce exception reports detailing only the “out of spec” results that actually need attention
  This reduces the Client’s management time required to respond to our of spec results
  
  
• Data can be accessed from any location where internet access is available
  This means the Client can assign management tasks across a geographically dispersed team who do not need to access hard copy data
  
  
• All remote logins are secure; entry can only be secured with the use of an I.D and Password.
  Access to site level data can be limited to those in the Client’s management team with site specific responsibility
  
  
• Allows the client to sign off acceptance of each visit report and add comments to the out of spec results.
  Allowing the Client to record actions taken and demonstrate compliance
  
  
• Promotes the trend analysis of the test data.
  Key Performance Indicators can be set and monitored using the real time visit dates and test results ie. we cannot hide missed visits even if we wanted to!
  
  
• Data can be transferred and received from other systems easily
  The clients data can be safeguarded or moved to other systems reducing the risk to the client

Ion / IWS believe the development and implementation of this system significantly enhances the level of service provided and supports the Client in managing it’s assets and regulatory compliance.

For a demonstration of Online Report Tracker please contact us.

Return to Services >